8 Essential Printer Security Features: What Companies Need to Know

One often overlooked area that is a critical component of network security is printer security. Copiers and printers are sophisticated devices capable of processing and storing vast amounts of data, making them potential targets for cyberattacks. Here are 8 essential items companies need to know about print security and the essential features to look for in a secure printer.

1. Secure Booting and Firmware Protection

Copiers and printers come with secure booting processes that ensure only authorized firmware can run on the device. Any attempt to tamper with or modify the firmware is detected and prevented. This security feature safeguards the printer from potential malware attacks.

2. Access Control and User Authentication

Access control and user authentication features enable only authorized users to access the printer’s functions and settings. This can include PIN codes, swipe cards, or biometric authentication methods. By limiting access, companies can ensure that sensitive data remains secure and that only authorized personnel can utilize the printer’s functionalities.

3. Encryption of Data

Printers often store data temporarily or permanently on their internal drives. Without proper encryption, this data is vulnerable to unauthorized access. Secure printers come with strong encryption methods that scramble data, making it unreadable to anyone without the correct decryption key.

4. Secure Printing and Pull Printing

Secure printing requires users to authenticate themselves at the printer before the document is released. Pull printing, on the other hand, enables users to send print jobs to a secure queue and then release them from any authenticated printer within the network. These features ensure that sensitive documents do not fall into the wrong hands.

5. Network Security

Printers are networked devices, and their connectivity can be exploited if not properly secured. Features like firewall protection, IP filtering, and secure network protocols protect printers from unauthorized network access and potential cyberattacks.

6. Audit Trails and Reporting

The ability to track and log all activities on a printer provides visibility into potential security risks and user behavior. Secure printers offer detailed audit trails and reporting features that enable companies to monitor and analyze usage patterns and promptly identify any suspicious activities.

7. Regular Software Updates

Manufacturers regularly release software updates to address vulnerabilities and enhance security features. Keeping the printer’s firmware and software up to date is essential to maintain protection against evolving threats.

8. End-of-life Data Wiping

When decommissioning printers, it’s vital to ensure that all data stored on the device is wiped clean. Secure printers provide features for complete data deletion, ensuring that residual information is not left behind for unauthorized access.

Conclusion: A Comprehensive Approach to Printer Security

Printer security is a critical aspect of the overall cybersecurity strategy that often goes overlooked. By understanding the importance of printer security and investing in devices with robust security features, companies can prevent potential data breaches and safeguard their valuable information.

At Novatech, we recognize the importance of securing every aspect of your network, including printers. Our solutions focus on providing advanced security features tailored to your company’s specific needs and compliance requirements. Contact us today to learn more about how we can help you ensure a secure printing environment for your business.